Minutes June 17th, 2013


East Okoboji Lakes Improvement Corporation

Board of Directors Meeting

Monday June 17th, 2013 7:00 P.M.

Orleans City Hall Council Chambers


1. Call to Order and Introduction of Guests by Bill Maas @ 7:04 P.M.

Present: Jim Blum, Bob Kelley, Delmer Lee, Bill Maas, Mike Maffin, Wendell Riley, Vern Schoeneman, Bev Schumann, Bonnie Simonson, Gus Tallman

Absent: Paul Assman, Barbara Tagami

2. Adoption of Agenda With Flexibility Moved by Schumann, seconded by Tallman to adopt the agenda with flexibility.

Motion passed.

3. Approval of Minutes of May 9th, 2013 Regular Board Meeting

Moved by Riley, seconded by Tallman to approve the May 9th, 2013 regular board minutes with the corrections.

Motion passed.

4. Treasurer’s Report

Moved by Simonson, seconded by Tallman to accept the May 31st, 2013 Treasurer’s report, showing a balance of $ 23,329.50, which includes a liability of $ 5,000.00 committed to clean the Conroy Johnson pond.

Motion passed

5. Action for Appointment of Executive Board Member

Moved by Lee, seconded by Riley to appoint Mike Maffin to the Board of Directors to replace Jane Lieb who resigned from the board.

Motion passed.

6. Old Business, Recurring Business/Report, and Unfinished Business

6A. Conroy Johnson Pond Cleanout-Maas

Maas reported that EOLIC has not incurred any cost yet for the cleaning of the pond.

Moved by Lee, seconded by Simonson to keep the $ 5,000.00 committed to the cleaning of the pond for further pond improvements.

Motion passed.

6B. Report on Electric Fish Barrier-Maas

Maas reported that the electric fish barrier has been installed and is currently energized

6C. Cooperative Agreement between IGLA, OPA, SLPA, EOLIC, IGLWSC, and other Associations in Lieu of Money Exchanging Memberships-Maas

Maas said that all the associations involved expressed an interest in jointly signing a Memorandum of Understanding between the associations for improving communications and presenting an united and cooperative front between associations.

Moved by Lee, seconded by Riley to authorize President Bill Maas to sign the Memorandum of Understanding for EOLIC.

Motion passed.

6D. 252nd Avenue (Pioneer Beach Road) Project Update-Maas

Maas reported that currently the City of Orleans, Dickinson County Trails and John Wills are working together to apply for a grant to help pay for the project.

6E. Membership Mailings and Annual Meeting Time/Place-Maas

Lee reported that the membership committee met and felt that EOLIC should consider appointing a member of the Board of Directors to serve as the marketing contact person and talk to an outside professional marketing group for guidance. The committee felt residents of the lake area don’t know who EOLIC is and what we do as a board. Other changes to consider would be to change the membership drive to April, and set the same day each year for the annual meeting. The committee will meet with Rod and Bonnie Simonson to discuss these and other marketing issues.

Moved by Riley, seconded by Simonson to set the first Saturday in August for the 2013 annual meeting.

Motion passed.

6F. Miscellaneous

Moved by Riley, seconded by Tallman to change the By-laws under Article IV Annual Meeting by setting the annual meeting on the first Saturday in August of each year.

Motion passed.

Motion by Blum seconded by Schumann to add Section VI under Article II of the By-laws to require fifty percent plus one as a quorum.

Motion passed.

Tallman reported on a conversation he had with Lt. Todd Kanieski of the MN DNR regarding their success with using trained dogs to sniff out Zebra Mussels. Minnesota has three dogs and it takes about five weeks to train a dog. Once the dog is trained it lives with a DNR officer.

7. New Business

7A. Search for Grant Funding-Maas

No action

7B. Announcement of Candidacy for Executive Board-Maas

With the announcement that Paul Assman will not run for a second term on the board, possible candidates were discussed. Maas will contact them to see if they are interested.

7C. Arrangements for Annual Meeting

Maas will contact the Dickinson County Nature Center to see if our annual meeting can be held at their location again this year. Simonson will purchase the refreshments for the meeting.

7D. Boater’s Maps for East Okoboji-Maas

Moved by Schumann, seconded by Kelley to purchase 5,000 maps at a cost of $ 698.00.

Motion passed.

7E. Miscellaneous


8. Other Issues, Announcements, Group Sharing, etc.


9. Next Regular Meeting is scheduled for July 15th, 2013 @ 7:00 P.M. @ Orleans City Hall

10. Adjournment

Moved by Riley, seconded by Kelley to adjourn the meeting at 9:12 P.M.

Motion passed.

Minutes Submitted By:

Vern Schoeneman, Secretary